Steps for Group Enrollment Year 2

HHSC EHR Incentive Program for Eligible Professionals: Group Enrollment

Steps for Group Enrollment in the Texas Medicaid EHR Incentive Program Portal for Attestation for Meaningful use

1. Access the Texas Medicaid EHR Incentive Program portal.

  •  Go to the Texas Medicaid Providers homepage. http://www.tmhp.com/Pages/default.aspx
  •  Click Providers on the page header.
  •  Click the Log in to My Account tab (upper right hand corner).
  •  Log in.
  •  Click the Texas Medicaid EHR Incentive Program link in the Manage Provider Accounts section.

2. Verify registration information.

  •  Click the Continue button on the Welcome page.
  •  Verify that the Eligible Professional’s name and NPI are correct on the Home tab.
  •  Click the Enrollment tab.
  •  Click the Enroll button for the desired provider on the Enrollment Home page.
  •  Confirm your National Provider Information.
  •  If corrections are needed, this must be done at the CMS registration portal.
  •  Indicate if you are hospital based in the State Provider Information section.
  •  Attest to whether or not you are a pediartician or pediatric dentist.
  •  If yes, upload supporting documentation.
  •  Indicate if you practice predominantly in an FQHC or RHC.
  •  If yes, select your FQHC or RHC facility from the drop down menu.
  •  Indicate you are attesting as part of a group practice.
  •  Enter the group Tax Identification Number (TIN).

A. If you are the first person in your group to enroll:

  •  Click the Create a New Group button.
  •  Click the EHR Group ID box for the group practice you are creating.
  •  Indicate if you are including out-of-state encounters in your patient volume calculation. If yes, select the appropriate states from the drop down menu.
  •  Enter the start date for your volume reporting period.
  •  Enter the number of group members. Include all practitioners, even those who do not see Medicaid clients or who are not enrolling for incentives.
  •  Indicate if your group is a pediatric practice.
  •  Select a patient volume calculation option. (Encounter or Panel)
  •  Enter patient volumes for the group.
  •  Upload group documentation as necessary.
  •  Click the Save and Continue button. (You will be asked to confirm your group set up.)
  •  You are returned to the Registration Verification page. Verify the group practice information that you previously entered and click the Save and Continue button.
  •  You are returned to the Patient Volume Determination page. Verify the group volume information that you previously entered and click the Save and Continue button.

B. If you are attesting to a group that has already been created:

  •  Click the Select Group button.
  •  On the Group Selection page, click the Join Group button for the appropriate group. (Some providers may work with more than one group practice. You may attest to only one group.)
  •  On the Group Confirmation page, review the patient volume information already set up for your group. Click the Continue button.
  •  You are returned to the Registration Verification page. Verify the group practice information and click the Save and Continue button.
  •  You are returned to the Patient Volume Determination page. Verify the group volume information and click the Save and Continue button.

3. Identify your certified EHR technology.

  •  Enter your EHR reporting period. (It must be at least 90 days within the current calendar year.)
  •  Add practice location(s).
  •  Indicate if each location has certified EHR technology.
  •  Attest to your unique patients, patients in EHR technology and patient encounters at each location. (Enter zero in the Unique Patients in EHR field if you do not have certified EHR technology at the location.)
  •  Enter the CMS EHR Certification ID. (You can find the certification number for your certified EHR at http://oncchpl.force.com/ehrcert)
  •  Click the Save Location button.
  •  Upload EHR documentation. (This can be done at any time.)
  •  Click the Save & Continue button on the Identify Certified EHR Technology screen when your patient volume qualifies for the program.

4. Attest to Meaningful Use.

  •  Click the Start Core Attestation button.
  •  Read the overview and click the Save & Continue button.
  •  Attest to all 15 Meaningful Use Core Measures.
  •  Click on the “+” symbol next to the Meaningful Use Core Measures Summary bar at any time to review and/or edit the measures.
  •  Click the Start Menu Attestation button.
  •  Attest to at least five out of 10 Meaningful Use Menu Measures. Select at least one measure from the Public Health Menu set, even if an exclusion applies.
  •  Click on the “+” symbol next to the Meaningful Use Menu Measures Summary bar at any time to review and/or edit the measures.
  •  Click the Start Clinical Quality Attestation button.
  •  Read the overview and click the Save & Continue button.
  •  Attest to at least three Core or Alternate Core Clinical Quality Measures. Note: Data must come directly from the reports generated by your certified EHR technology.
  •  Attest to at least three out of 38 Meaningful Use Additional Clinical Quality Measures.
  •  Click on the “+” symbol next to the Meaningful Use Clinical Quality Measures Summary bar at any time to review and/or edit the measures.
  •  Click the Save & Continue button.

5. Review the incentive payment schedule.

  •  Click the Save & Continue button.

6. Review your enrollment summary.

  •  Click the Continue button.

7. Agree to attestation statements.

  •  Click the Agree & Continue button.

8. Review the Legal Notice.

  •  Enter your Electronic Signature. Note that the signature must be the full name of the person completing the attestation. If you are attesting on behalf of someone else, enter your full name, not the name of the provider.
  •  Click the Agree & Continue button (unless you do not agree to the terms).

9. Submit your enrollment.

  •  If you have not yet uploaded required documentation, do so now.
  •  Click the Upload Document button.
  •  Select the Program year in the Document Upload window.
  •  Select the document Category
  •  Select the document Type (e.g., EHR Patient Encounters).
  •  Browse to select the file you want to upload.
  •  Enter a brief Document Description.
  •  Check the box to affirm that your uploaded documents do not violate HIPAA patient privacy regulations.
  •  Click the Upload button.
  •  Click the Upload New Document button.
  •  Repeat the document upload steps for all required documentation.
  •  Click the Confirm & Submit button. Note: It is essential to click the Confirm & Submit button in order to process your enrollment and avoid payment delays.

Additional optional steps

10. Review documentation.

  •  Click the Documents tab.
  •  View and/or upload new documents.

11. Enter or review appeals.

  •  Click the Appeals tab.
  •  Click the New Appeal button to enter an appeal.

12. Review your enrollment status.

  •  Click the Status tab.

13. Manage your account.

  •  Click the Manage Account tab.
  •  Click the Update button to change contact information.

Additional Resources – Texas Medicaid EHR Incentive Program

* Learn about program rules and steps by using the self-paced e-learning module at: www.texasehrincentives.com.

* Visit the Texas Medicaid Health IT website for updates on the EHR Incentive Program and other health IT initiatives.

* For more information about MU documentation or other program questions, contact: support@tmhp-mi.com or call 1-855-831-6112.